Executive Secretary to CEO & DCEO

Job SummaryWe are seeking a highly experienced and professional Executive Secretary to provide comprehensive administrative, organizational, and executive support to the Chief Executive Officer (CEO) and Deputy Chief Executive Officer (DCEO). The ideal candidate will act as a key liaison, ensuring smooth coordination of executive operations, effective communication, and efficient management of confidential and strategic tasks.This role requires a high level of professionalism, discretion, organizational excellence, and the ability to manage multiple priorities in a fast-paced corporate environment.Key ResponsibilitiesExecutive SupportProvide high-level administrative support to the CEO and DCEO.Manage daily schedules, meetings, appointments, and travel arrangements.Prepare executive briefing materials, reports, presentations, and correspondence.Act as the first point of contact between executives and internal/external stakeholders.Provide high-level administrative support to the CEO and DCEO.Manage daily schedules, meetings, appointments, and travel arrangements.Prepare executive briefing materials, reports, presentations, and correspondence.Act as the first point of contact between executives and internal/external stakeholders.Communication & CoordinationManage and prioritize incoming communications (emails, calls, documents).Draft professional emails, memos, and official letters on behalf of executives.Coordinate communication between departments, senior management, and external partners.Manage and prioritize incoming communications (emails, calls, documents).Draft professional emails, memos, and official letters on behalf of executives.Coordinate communication between departments, senior management, and external partners.Calendar & Scheduling ManagementOrganize and maintain complex executive calendars.Schedule board meetings, management meetings, and strategic sessions.Ensure all meeting logistics are arranged (venue, agenda, documents, minutes).Organize and maintain complex executive calendars.Schedule board meetings, management meetings, and strategic sessions.Ensure all meeting logistics are arranged (venue, agenda, documents, minutes).Confidential AdministrationHandle sensitive and confidential information with absolute discretion.Maintain secure filing systems for executive documents and records.Support governance-related documentation and compliance processes.Handle sensitive and confidential information with absolute discretion.Maintain secure filing systems for executive documents and records.Support governance-related documentation and compliance processes.Meeting & Event ManagementPrepare agendas, presentations, and supporting documents for executive meetings.Attend meetings when required and prepare accurate minutes and follow-up action points.Track execution of decisions and ensure timely follow-up.Prepare agendas, presentations, and supporting documents for executive meetings.Attend meetings when required and prepare accurate minutes and follow-up action points.Track execution of decisions and ensure timely follow-up.Travel & LogisticsArrange domestic and international travel for executives, including flights, hotels, and transportation.Prepare detailed travel itineraries and ensure smooth logistics.Arrange domestic and international travel for executives, including flights, hotels, and transportation.Prepare detailed travel itineraries and ensure smooth logistics.Office & Operational SupportMonitor and support executive office operations.Ensure timely delivery of reports, approvals, and internal requests.Support special projects assigned by CEO and DCEO.Monitor and support executive office operations.Ensure timely delivery of reports, approvals, and internal requests.Support special projects assigned by CEO and DCEO.Stakeholder ManagementLiaise with senior management, board members, government bodies, and external partners.Maintain strong professional relationships on behalf of executives.Liaise with senior management, board members, government bodies, and external partners.Maintain strong professional relationships on behalf of executives.Key Competencies & SkillsExceptional organizational and time management skillsHigh level of professionalism and integrityStrong written and verbal communication skillsAbility to multitask under pressureAdvanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Strong attention to detail and accuracyProblem-solving and decision-support capabilityConfidentiality and discretion in all mattersExceptional organizational and time management skillsHigh level of professionalism and integrityStrong written and verbal communication skillsAbility to multitask under pressureAdvanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook)Strong attention to detail and accuracyProblem-solving and decision-support capabilityConfidentiality and discretion in all matters

Job Summary We are seeking a highly experienced and professional Executive Secretary to provide comprehensive administrative, organizational, and executive support to the Chief Executive Officer (CEO) and Deputy Chief Executive Officer (DCEO). The ideal candidate will act as a key liaison, ensuring smooth coordination of executive operations, effective communication, and efficient management of confidential and strategic tasks. This role requires a high level of professionalism, discretion, organizational excellence, and the ability to manage multiple priorities in a fast-paced corporate environment. Key Responsibilities Executive Support Provide high-level administrative support to the CEO and DCEO. Manage daily schedules, meetings, appointments, and travel arrangements. Prepare executive briefing materials, reports, presentations, and correspondence. Act as the first point of contact between executives and internal/external stakeholders. Communication & Coordination Manage and prioritize incoming communications (emails, calls, documents). Draft professional emails, memos, and official letters on behalf of executives. Coordinate communication between departments, senior management, and external partners. Calendar & Scheduling Management Organize and maintain complex executive calendars. Schedule board meetings, management meetings, and strategic sessions. Ensure all meeting logistics are arranged (venue, agenda, documents, minutes). Confidential Administration Handle sensitive and confidential information with absolute discretion. Maintain secure filing systems for executive documents and records. Support governance-related documentation and compliance processes. Meeting & Event Management Prepare agendas, presentations, and supporting documents for executive meetings. Attend meetings when required and prepare accurate minutes and follow-up action points. Track execution of decisions and ensure timely follow-up. Travel & Logistics Arrange domestic and international travel for executives, including flights, hotels, and transportation. Prepare detailed travel itineraries and ensure smooth logistics. Office & Operational Support Monitor and support executive office operations. Ensure timely delivery of reports, approvals, and internal requests. Support special projects assigned by CEO and DCEO. Stakeholder Management Liaise with senior management, board members, government bodies, and external partners. Maintain strong professional relationships on behalf of executives. Key Competencies & Skills Exceptional organizational and time management skills High level of professionalism and integrity Strong written and verbal communication skills Ability to multitask under pressure Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Strong attention to detail and accuracy Problem-solving and decision-support capability Confidentiality and discretion in all matters