Administration and Finance Officer

Core Purpose of the Role​The Administration and Finance Officer is responsible for managing all day-to-day financial, accounting, and administrative functions for Birrama’s component of the IRIF project. This role ensures strict compliance with Birrama's policies, Farm Africa policies and donor (WRI/P4G) regulations, providing timely financial reports and maintaining the organizational effectiveness required to support the technical team's successful execution of project activities.​Key Responsibilities​A. Financial Management and Accounting​Manage the project's financial books of accounts, ensuring all transactions are accurately recorded, coded, and posted in the accounting system in compliance with international standards and Birrama policies.​Prepare, process, and track all project-related payments, including vendor invoices, staff expense claims, and partner fund transfers.​Conduct monthly bank and cash reconciliations and prepare trial balances and financial statements for internal review.​Lead the preparation of timely and accurate quarterly financial reports for submission to the Project Manager and the lead implementing partner, Farm Africa, ensuring adherence to the required donor format.​Track project expenditure against the approved budget, highlighting any variances and potential financial risks to the Project Manager.​Manage the project's financial books of accounts, ensuring all transactions are accurately recorded, coded, and posted in the accounting system in compliance with international standards and Birrama policies.​Prepare, process, and track all project-related payments, including vendor invoices, staff expense claims, and partner fund transfers.​Conduct monthly bank and cash reconciliations and prepare trial balances and financial statements for internal review.​Lead the preparation of timely and accurate quarterly financial reports for submission to the Project Manager and the lead implementing partner, Farm Africa, ensuring adherence to the required donor format.​Track project expenditure against the approved budget, highlighting any variances and potential financial risks to the Project Manager.​B. Administrative and Compliance Support​Oversee and maintain comprehensive project records, files, and documentation (both physical and digital) for audit purposes, including procurement files, HR records, and contracts.​Manage the procurement process for project assets and services (e.g., Capsules, field transportation, workshop services) in line with transparency and competitive bidding requirements.​Ensure all administrative and human resource activities (e.g., staff onboarding, leave tracking, timesheets) for project-hired staff are managed efficiently and correctly.​Serve as the custodian of project assets, maintaining an up-to-date asset register and ensuring all assets are properly insured and secured.​Oversee and maintain comprehensive project records, files, and documentation (both physical and digital) for audit purposes, including procurement files, HR records, and contracts.​Manage the procurement process for project assets and services (e.g., Capsules, field transportation, workshop services) in line with transparency and competitive bidding requirements.​Ensure all administrative and human resource activities (e.g., staff onboarding, leave tracking, timesheets) for project-hired staff are managed efficiently and correctly.​Serve as the custodian of project assets, maintaining an up-to-date asset register and ensuring all assets are properly insured and secured.​C. Budget and Audit Support​Assist the Project Manager in the annual/semi-annual budget planning, forecasting, and revision processes for the IRIF project.​Coordinate and facilitate all internal and external audits of the project's financial records, ensuring all necessary documentation is readily available and questions are addressed promptly.​Ensure full compliance with all relevant Ethiopian tax laws, labor laws, and donor financial regulations.​Assist the Project Manager in the annual/semi-annual budget planning, forecasting, and revision processes for the IRIF project.​Coordinate and facilitate all internal and external audits of the project's financial records, ensuring all necessary documentation is readily available and questions are addressed promptly.​Ensure full compliance with all relevant Ethiopian tax laws, labor laws, and donor financial regulations.

Core Purpose of the Role ​The Administration and Finance Officer is responsible for managing all day-to-day financial, accounting, and administrative functions for Birrama’s component of the IRIF project. This role ensures strict compliance with Birrama's policies, Farm Africa policies and donor (WRI/P4G) regulations, providing timely financial reports and maintaining the organizational effectiveness required to support the technical team's successful execution of project activities. ​ Key Responsibilities ​ A. Financial Management and Accounting ​Manage the project's financial books of accounts, ensuring all transactions are accurately recorded, coded, and posted in the accounting system in compliance with international standards and Birrama policies. ​Prepare, process, and track all project-related payments, including vendor invoices, staff expense claims, and partner fund transfers. ​Conduct monthly bank and cash reconciliations and prepare trial balances and financial statements for internal review. ​Lead the preparation of timely and accurate quarterly financial reports for submission to the Project Manager and the lead implementing partner, Farm Africa, ensuring adherence to the required donor format. ​Track project expenditure against the approved budget, highlighting any variances and potential financial risks to the Project Manager. ​ B. Administrative and Compliance Support ​Oversee and maintain comprehensive project records, files, and documentation (both physical and digital) for audit purposes, including procurement files, HR records, and contracts. ​Manage the procurement process for project assets and services (e.g., Capsules, field transportation, workshop services) in line with transparency and competitive bidding requirements. ​Ensure all administrative and human resource activities (e.g., staff onboarding, leave tracking, timesheets) for project-hired staff are managed efficiently and correctly. ​Serve as the custodian of project assets, maintaining an up-to-date asset register and ensuring all assets are properly insured and secured. ​ C. Budget and Audit Support ​Assist the Project Manager in the annual/semi-annual budget planning, forecasting, and revision processes for the IRIF project. ​Coordinate and facilitate all internal and external audits of the project's financial records, ensuring all necessary documentation is readily available and questions are addressed promptly. ​Ensure full compliance with all relevant Ethiopian tax laws, labor laws, and donor financial regulations.