Logistics Assistant – Transport

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)•Under the direct supervision of the Logistics Officer (Inventory management team), the position will execute transport planning and timely issuance of operational documents to facilitate timely operational requirements.•Provide support to logistics operations and activities (e.g, monthly transport allocation and transport plan) following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.•Provide information for transport purchase order creation and follow for release.•In close collaboration with area offices, review transport allocations and align them with Transport Purchase Orders, accurately capturing relevant transport rates and contract terms & conditions•Verify and reconcile Food Release Notes from Programme Unit with existing stock data and prepare allocations according to project requirements and donor regulations•Create complete/accurate actionable documents to be used for the movement of supplies in line with system and process requirements i.e Issue the stock transport order (STO/LTI) through LESS and share with the transporters.•Issue manual documentation for the movement of offline stocks as required.•Issue the system work orders through LESS and share with the service providers.•Close coordination with warehouse teams for execution of timely delivery of commodities and supplies to authorized partners and destinations.•Support management of logistics vendors activities including performance monitoring and measurement.•Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.•Provide support in the reconciliation of each distribution cycle.•Perform Any duties assigned by the supervisor

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)•Under the direct supervision of the Logistics Officer (Inventory management team), the position will execute transport planning and timely issuance of operational documents to facilitate timely operational requirements.•Provide support to logistics operations and activities (e.g, monthly transport allocation and transport plan) following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.•Provide information for transport purchase order creation and follow for release.•In close collaboration with area offices, review transport allocations and align them with Transport Purchase Orders, accurately capturing relevant transport rates and contract terms & conditions•Verify and reconcile Food Release Notes from Programme Unit with existing stock data and prepare allocations according to project requirements and donor regulations•Create complete/accurate actionable documents to be used for the movement of supplies in line with system and process requirements i.e Issue the stock transport order (STO/LTI) through LESS and share with the transporters.•Issue manual documentation for the movement of offline stocks as required.•Issue the system work orders through LESS and share with the service providers.•Close coordination with warehouse teams for execution of timely delivery of commodities and supplies to authorized partners and destinations.•Support management of logistics vendors activities including performance monitoring and measurement.•Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.•Provide support in the reconciliation of each distribution cycle.•Perform Any duties assigned by the supervisor